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    Pricing.

    Published prices, fixed for the term, with no automatic renewal in the first year.

    Prices for

    What does a licence cost?

    A year’s licence, priced by the number of EHCPs it covers, which the order form sets out. Prices exclude VAT, which is added where it applies.

    • School

      £750a year

      Up to 15 plans, then £50 for each extra plan.

    • Multi-academy trust

      £50a plan a year

      Plans pooled across the trust. Minimum £3,000, capped at £9,500 a year. Larger trusts are quoted.

    • Special school, independent special school or alternative provision

      £3,500a year

      Up to 120 plans. £5,000 a year for 121 to 250 plans.

    18 plans

    £900a year, before VAT

    In the £750 Extra, £50 each£750, plus 3 extra plans at £50.

    Worked examples

    • A school with 12 plans pays £750 a year.
    • A school with 18 plans pays £900 a year: £750, plus 3 extra plans at £50.
    • A 10-school trust with 150 plans pays £7,500 a year: 150 plans at £50.

    Audit Sprint · optional

    £3,000up to 20 plans

    then £100 for each extra plan

    You can go straight from the walkthrough to a licence; the Sprint is there if you’d like us to review a batch of your plans first. If you sign a licence within 60 days of the Sprint summary, we take what you paid for the Sprint off the licence, up to the first year’s licence fee.

    How do we start?

    Start with a walkthrough, then a licence. An Audit Sprint is optional if you’d like us to review a batch of your plans first.

    1. Step 1: Walkthrough

      Free

      A 30-minute walkthrough on a fictional plan.

      Pupil data
      None. The plan is fictional.
      Commitment
      None. The walkthrough commits you to nothing.
      Cost
      Nothing.

    2. Step 2: Licence

      From £750

      If the walkthrough is useful: an annual licence, at the prices above.

      Fixed for the term
      Your price doesn’t change during the licence term.
      No automatic renewal in year one
      We remind you 60 days before the first year ends. The licence renews only if you choose to renew.
      Invoicing
      Annually, or termly if you ask.
      VAT
      Prices exclude VAT, which is added where it applies.

    Audit Sprint

    Optional · £3,000

    Optional, if you’d like us to review a batch of your plans first: a one-off check of up to 20 of your EHCPs. A licence covers review preparation, plan wording checks and delivery records.

    Delivered
    Within 15 working days once the four things below are in place.
    What you get
    For each plan, every Section F finding with its basis, wording only where the evidence supports it, and an amendment document with only the changes your staff accepted. Across the Sprint, the gaps that recur and a 60-minute debrief. We report how many suggestions your SENCOs accepted and rejected. We don’t quote a time saving.
    Your way out
    If we can’t start within 60 days of you signing its order form, you can cancel for a full refund.
    Cost
    £3,000 for up to 20 plans, then £100 for each extra plan. If you sign a licence within 60 days of the Sprint summary, we take what you paid for the Sprint off the licence, up to the first year’s licence fee.
    Before real plans are used
    Four things in place:
    • your data processing agreement (DPA), the contract that sets out how we handle your pupils’ data on your instructions, signed by both of us (for you, by someone your organisation has authorised);
    • a current Cyber Essentials certificate, held by us;
    • our written confirmation that real plans are released for your organisation only;
    • and your plans.

    Our independent penetration test is booked for January 2027. Until it’s done, we work with up to 3 organisations, each with its data protection officer’s written agreement.

    You decide after each step, and nothing becomes a licence until you sign one.

    See it on a fictional plan first.

    In 30 minutes we’ll show Sendix on a fictional plan and work out which price applies to you.

    Book a 30-minute walkthrough (opens cal.com in a new tab)Ask for a quote by email

    For a larger trust, or a special school with more than 250 plans. Tell us which plans and how many. Please don’t send pupil information by email. We reply within two working days.

    What will the business manager ask?

    Who signs?

    The organisation that controls your pupils’ data, through someone it has authorised: the academy trust for an academy, the governing body for a maintained school or the proprietor for an independent school. It accepts our terms of service and signs the data processing agreement (DPA) in the Sendix app, and we countersign. The Audit Sprint and the licence each have an order form.

    What does a trust pay for, compared with a school?

    A trust pools its plans: £50 a plan a year across all its schools, with a minimum of £3,000 and a cap of £9,500 a year. A single school pays £750 for up to 15 plans. If a trust signs, the trust is the customer; if a school signs, the school is.

    Do we need the Audit Sprint?

    No. It’s optional. You can go straight from the walkthrough to a licence. The Sprint is there if you’d like us to review a batch of up to 20 of your plans first.

    Can we cancel, and does it renew?

    The walkthrough commits you to nothing. The Audit Sprint is a one-off: if we can’t start within 60 days of you signing its order form, you can cancel for a full refund. In the first year the licence does not renew automatically: we remind you 60 days before it ends, and it renews only if you choose to.

    Your price is fixed for the licence term. Licence fees are invoiced annually, or termly if you ask. Clauses 4 and 10 of the terms of service set this out in full.

    Is VAT included?

    No. Prices exclude VAT, which is added where it applies.

    Does the walkthrough cost anything?

    No. The 30-minute walkthrough is free, uses a fictional plan, and has nothing to sign.